Annual Report 2017

61 2.3 Policies and guidelines for managing conflict of interest issues Governors, Committees, Advisors • To sign in Letter of Independence before taking up duties and at the beginning of the year to certify themselves that they will work with good Governance. In case of conflict of interest directly or indirectly, they must inform all related persons in advance and must not involve in any decision making or voting on that project. President, Executives, Employees • Not allowed to serve as the boards or consultants of listed companies or member firms. • If serving as a board member of other companies or organizations, must seek prior approval from the president. If the president is the person in question, must seek prior approval from the chairman. • If involving in transactions with SET, must disclose in writing any relationship, both direct and indirect, with related person engaged in those transactions, and must abstain from participating in the procurement process. As at December 31, 2017, neither the SET president nor senior executives served as director, committee member, or advisor to other listed companies and member firms. However, only one senior executive served as director at a non-listed company. 2.4 Policies on confidentiality and data usage To protect and safeguard SET confidential information and prevent information leak, SET has created the Data Classification Policy. Written procedures and guidelines for data classification have defined categories and criteria, to be used by SET to classify data and specify the roles and responsibilities of employees within the organization. Compliance Department will instruct the business functions to follow this policy andwill also provide appropriate tools for data disclosure in the most effective and efficient manner, as well as preventing data leak. 2.5 Monitoring compliance with CG policy and Code of Conduct In 2017, SET governors and employees strictly complied with SET CG policies or Code of Conduct. There were no compliants involving wrongdoing or business malpractice by SET governors, management or staff that went against SET CG policies or Code of Conduct. In 2017, there was no case involving a Board member or SET employee for violation of SET rules and regulations or using insider information or misusing authority in securities trading. 2.6 Activities to support employees’ knowledge and understanding of Corporate Governance in 2017 • Communicated CG policy, Code of Conduct, and relating practices via internal website (Intranet) and SET website • Built CG Knowledge & Awareness by regularly preparing articles with updated movements in “Sharing: CG& Compliance” column via SET’s intranet continuously • Supported all business units to adopt CG principles to their business function or internal process such as joining the working group to facilitate or implement guidelines, organizing seminars or focus groups to promote knowledge and understanding about CG principles in specific jobs.